The average enterprise procurement cycle takes 6 to 12 weeks. Requirements gathering takes a week. Vendor discovery takes another. Proposal evaluation runs three to four weeks across multiple committee meetings. Contract drafting adds another two weeks. By the time a Purchase Order is issued, the business need has often changed — and the team is exhausted.
Here's a concrete walkthrough of how Viki Procure handles a real IT Managed Services RFP from scoping through Purchase Order in 48 hours.
HOUR 0 — REQUIREMENTS SCOPING
A procurement manager opens Viki and describes the need in plain language: "We need a managed IT services vendor for our Dallas operations. 3-year contract, approximately $2.4M. They need SOC 2 Type II certification and must have experience with financial services clients."
Viki's Requirements Agent asks 6 clarifying questions, extracts structured requirements, auto-detects the NAICS code, selects RFP as the sourcing path, and generates a complete brief in 12 minutes.
HOUR 2 — VENDOR DISCOVERY & KYV VETTING
Viki surfaces 14 qualified vendors from the approved pool and open market. The KYV Agent runs background checks on all 14 simultaneously:
- 2 vendors flagged — previous performance issues and a related-party link
- 11 verified and cleared
- 1 on Watch list — flagged for additional review
NDA invitations go out to the 11 cleared vendors automatically. 8 execute the NDA within the hour. The brief is released to them immediately upon signature.
HOUR 8 — PROPOSALS RECEIVED
By hour 8, all 8 vendors have submitted proposals. Viki's Ingestion Agent parses every document — PDFs, Word files, and one vendor who submitted via a web form. All proposals are normalized into a structured evaluation format.
The Completeness Check Agent flags one vendor for a missing insurance certificate. That vendor is notified automatically and has 2 hours to resubmit.
HOUR 10 — AI SCORING BEGINS
Six scoring agents run simultaneously across all 8 proposals:
At the same time, the Collusion Detector runs across the full submission pool. One alert fires: two vendors submitted from the same IP address with overlapping pricing structures. Both are flagged for procurement review.
HOUR 12 — HUMAN REVIEW
The procurement manager reviews the ranked shortlist. Viki has generated a side-by-side comparison across all 8 vendors with gap analysis, scoring reasoning, and a recommendation memo. The two flagged vendors are reviewed — the procurement team confirms the collusion flag and disqualifies both.
The top 2 vendors advance to negotiation.
HOUR 24 — NEGOTIATION & AWARD
Viki's Negotiation Support Agent prepares BATNA analysis and a negotiation playbook for both finalists. After a 2-hour negotiation session with the winning vendor, terms are agreed. The Award Agent generates the award letter and unsuccessful vendor notifications automatically.
HOUR 36 — CONTRACT & PURCHASE ORDER
Viki's CLM Agent drafts the contract from the approved clause library. It's reviewed, approved, and routed via DocuSign JWT for e-signature. Both parties sign within 4 hours.
At hour 48, the Purchase Order is generated, issued, and supplier onboarding is triggered automatically.
48 hours. Start to Purchase Order. The same process that used to take 6 to 12 weeks — with more governance, better fraud protection, and a complete audit trail. That's not an incremental improvement. That's a different category of tool.